Control Purchasing From Request to Supplier Payment helps teams run operations workflows with clarity and control. Manage suppliers, purchase requests, orders, goods received, and supplier bills in one workflow — with approvals at every step and stock updated automatically.
Control Purchasing From Request to Supplier Payment
Manage suppliers, purchase requests, orders, goods received, and supplier bills in one workflow — with approvals at every step and stock updated automatically.
What Procurement does
Instead of using disconnected spreadsheets, emails, and approvals, your team works from one structured process. Core capabilities include purchase requests with approval thresholds, purchase orders, goods receipts, and supplier bills, supplier quote comparison before you buy, so operations stay consistent as the business grows.
This means leaders get better visibility, teams spend less time on manual coordination, and finance decisions are made using reliable data rather than assumptions.
What's inside
A closer look at everything Procurement includes today.
Suppliers and quotes
NewKeep vendor records, payment terms, and payout details together, and compare competing supplier quotes before raising a purchase order.
- Quotes in different currencies are compared in your base currency
Approvals
NewRequire a higher approval level once a request or purchase order reaches an amount you set.
- Delegate your approvals to a colleague for a set date range
- Owners can record direct purchases when there's no time for the full process
Receiving and returns
NewRecord what actually arrived against each purchase order, and return damaged or short-shipped goods.
- Received quantities go straight into inventory and the POS
- Freight, duty, and other landed costs allocated across items
- Track supplier credit from returns
Recurring purchase orders
NewSchedule orders you place regularly so they are released automatically, with an optional spend ceiling.
Reports
NewSpend, open purchase orders, accounts payable aging, and receipt discrepancies.
How it works in your business
Step 1: Purchase requests with approval thresholds
Staff raise purchase requests for what they need. Requests above your thresholds go to a higher approver, and a warning shows if a request exceeds what's left in the budget.
Step 2: Purchase orders, goods receipts, and supplier bills
Approved requests become purchase orders sent to suppliers. When goods arrive, record the receipt and the stock is added to inventory and the POS in the right branch.
Step 3: Supplier quote comparison before you buy
Create the supplier bill from the receipt, post it to accounts payable, and record payments against it.
How businesses benefit
Business impact 1
Stop unapproved purchases by replacing manual back-and-forth with a single workflow that is easier to monitor, easier to audit, and easier to scale.
Business impact 2
Pay suppliers only for what arrived by replacing manual back-and-forth with a single workflow that is easier to monitor, easier to audit, and easier to scale.
Business impact 3
Know exactly what you owe and when by replacing manual back-and-forth with a single workflow that is easier to monitor, easier to audit, and easier to scale.
Works well with
Built for growing teams
Run procurement with less friction and more confidence.
ParmLedger gives finance and operations teams one reliable operating layer. You spend less time fixing process gaps and more time improving profitability, compliance, and execution speed.